Scope of Work
Chemonics International was founded in 1975 and is one of the largest U.S.
consulting firms providing
expertise in developing and emerging-market countries for initiatives financed by the U.S.
Agency for International Development (USAID).
The Grants Officer/Bookkeeperwill at all times adhere to and act according to the
Chemonics Professional Code of Ethics (˘Ă˘‚¬Ă…“Living Our Values˘Ă˘‚¬•ť) and will make the
principles of the Code a part of the project's culture and standard operating
Under the GrantsManager's direction the Grants
shouldbe ready to
undertake other project duties as required by the COP and DCOP, if needed.
IV. Specific Duties
· Ensure that the grant award process, grant
assessment, award, and disbursements are in line with USAID procedures. Support
the Grants Manager to conduct subcontract pre-award determinations. Review
existing processes and provide guidance on the pre-award responsibility,
determination processes, and required documentation, including reference
checks, organizations' formal registration, applicant's audited financial
statements, and copies of grantees' and subcontractors' policies and
· Negotiate initiation of grant agreements. In
close consultation with the long-term technical team and monitoring and
evaluation specialist, provide inputs relating to the submitted proposal, and
ensure that outputs comply with the terms and conditions of the awards
· Support the Grants Manager to manage grant award
files and subcontractors files in accordance with Chemonics' filing system.
Ensure that all files contain the critical elements for awarding and monitoring
grants or subcontracts, including signed certifications, memoranda of
negotiation, required applicable standard provisions, environmental impact assessments,
and marking and branding plans, etc.
· Review existing processes and provide guidance
to grantees and subcontractors on their financial management, including
analyzing and assessing compliance with budgetary and financial management of
grants, reviewing monthly financial reports, verifying cost share, conducting
audits, and paying invoices, etc., to ensure that they comply with USAID
· Review how grantees and subcontractors handle
procurement including source, origin, nationality issues, and disposition of
equipment, as well as provide guidance on best practices to grantees on these
· In collaboration with the Grants Manager,
prepare subcontract and grant closing documentation, including asset
management, final payment, tax exemption, etc., and ensure that these comply
with USAID regulations.
· Assist in assessing the training, technical
assistance, and commodity needs of potential grantees and government partner
agencies and, in particular, establish controls for expenditures and reporting
on use of funds related to these needs.
· In collaboration with the Grant Manager, work
with project office staff involved with grants and subcontracts, including
technical staff, accounting/finance staff, and others to confirm that there is
a shared understanding of roles and responsibilities. Coordinate with the
M&E Specialist on reporting requirements and how grantees and
subcontractors are contributing to the PMP and M&E plan.
· Serve as an effective liaison between project
staff and local grantees to ensure that they are provided with suitable
technical advice and assistance to complete their proposed objectives.
· Work closely with the Grants Manager and DCOP,
and other team members as required on all other matters relating to local
grants and subcontracts.
Bachelor Decree from a reputable university
§ at least 3-5 years experience,
preferably with large-scale international projects
§ Good English
speaking and writing skills
understanding of USAID regulations
USAID or other international donor experience preferred
inter-personal and communication skills are desired.
The Grants Officer/Bookkeeperwill report
directly to the Grants Manager. S/he will prepare
regular oral and written progress reports that demonstrate the status of
project activities toward expected results, as well as other reports as
Interested applicants for this position are
requested to send a cover letter and resume to
later than 15 March2014. Please indicate the position in
the subject line. Only the strongest candidates will be contacted. No